Student – Under graduate and post graduate

  • The students should strictly adhere to the dress codes, batches and id cards.
  • Minimum attendance of 75% (theory) & 80% (Practical) is mandatory in each subject as per MUHS, Nashik guideline for appearing in University exam.
  • All academic activities like attendance to theories and practical classes, all internal and university examinations are compulsory.
  • Use of mobile phones, laptops, ipads are strictly prohibited during hours. If found, instruments will be sealed and fined.
  • Students with less attendance will not be allowed to appear in the university exams.
  • Students are encouraged to be updated with all academic and non academic activities displayed on notice board.
  • Students are encouraged to maintain clean campus, save water and electricity and maintain green campus. Students harming any of the above will be punished.
  • Students are encouraged to maintain discipline and harmony in the campus amongst themselves.
  • Possessing of weapons, inflammable items, firecrackers of any kind are strictly prohibited.
  • Students are encouraged to maintain dignified behavior in the society to uphold the honor of the institution.
  • Students are not allowed to convene any kind of meeting in the campus or any sort of fund without the permission of the Dean or to circulate/display any kind of notice among students or on black boards or on notice board without the written permission of the Dean. No information or report should be sent to press or board-casting agencies & placement companies without the permission & approval of the Dean.
  • All vehicles should be parked in the allotted place. Vehicles found parked in unauthorized places shall be impounded.
  • While attending institute functions, the students will conduct themselves in such a way as to bring recognition/ honor to themselves & to the Institute.
  • As per provision of the Maharashtra Act XXXIII (Maharashtra Prohibition of Ragging Act) those found indulging in ragging will be prosecuted according to the act.
  • Students seeking absence from academic activities for stipulated time period should submit written application to the authorities through proper channel. The medical leave will be approved only after medical certificate by the medical board of NKPSIMS Nagpur.
  • Strict disciplinary action will be taken against any act of indiscipline or misconduct, violation of General and Academic Rules & Regulation of the institute & guilty of sexual harassment of any kind.

 

Student’s Hostel

  • Students during their stay in the hostel will be governed by hostel management rules.
  • All the visitors to hostel including parents/guardians will have to follow necessary protocols i.e. verification of identity and entries in visitors records.
  • Guests and relatives are prohibited to stay overnight at the hostel.
  • Students are prohibited from
    • Ragging
    • Use of abusive language.
    • Physical violence.
    • Consumption of alcohol, narcotics.
    • Keeping unauthorized items.
    • Any group activity
    • Religious gatherings.
  • Males are prohibited to enter the women’s hostel for any reason what so ever.
  • Student’s movement is not allowed in the college after 10pm and all the students residing in hostel are expected to report back by the same. Permission from the appropriate authority including hostel wardens has to be taken in case for late reporting or staying out of college campus overnight.
  • Students are responsible for maintenance of the hostel property and also their valuables.
  • Students are instructed to follow water and electric conservation and proper waste disposal protocols.
  • Use of recreational rooms and facilities is only permitted on verification of identity cards.
  • Students are not allowed to use services of hostels housekeeping staff for personal use.
  • Students are not allowed to enter rooms of the other students and use their possessions without their prior permission.
  • Students are encouraged to maintain discipline and harmony amongst themselves and in case of theft or dispute amongst students the hostel warden and college authorities should be informant before any police compliant is launched.
  • In cases of unfortunate incidences .i.e. sudden illness, accidents immediate reporting to authorities should be done.
  • All the defaulters will face strict actions against punishable offence done by the them.
  • Hostel accommodation can only be changed by the management if they find it essential.

Faculty

  • No discrimination against any employee based on age, sex, religion, region, caste etc.
  • Right to be treated with respect and dignity.
  • Right to be paid wages as per the applicable government rules and regulation.
  • Right to be heard (grievance redressal).
  • Open door policy: any employee has the right to voice his/her opinion to higher authorities within the organization.
  • Right to know the risks and hazards of specific job on health before employment with the organization.
  • Right to avail informed leaves as per the policies of the organization.
  • Right to avail weekly off as per the policy.
  • Right to avail salary on time, as applicable.
  • Right to know details of performance appraisal regarding weaknesses and improvement required , status of grading etc.
  • Right to be appraised for growth and development within the organization; based strictly on merit.
  • Right to information regarding key performance indicators and key deliverables, to enable understanding of the role.
  • Right to seek clarification and obtain information, on any item in the accounts of the establishment.
  • Right to have equal opportunities of employment regardless of age , gender , caste , region , religion and economic strata.
  • Right to have all training and orientation as per the job specification.
  • Right to get all the benefits of employment at par with other employees.
  • PF contribution of employee is 12% of salary. Same contribution will be given by the employer also.
  • ESIC contribution of employee is 1.75 % of salary. While ESIC contribution of employer is 4.75 of salary.
  • Collective bargaining is the negotiation process that takes place between an employee and a group of employees when certain issues arise.
  • It is Negotiation of issues or conditions of employment by an organized body of the employees and the employer.
  • Negotiations often relate to regulating such issues as working conditions, employee safety, training, dismissals and layoffs.
  • A legislation written to ensure an employee’s safety, health and wellbeing in the work place.
  • It is the employer’s responsibility to ensure that an employee is protected while at work.
  • To adhere to professional work practices as per the hospital’s rules, regulations and practices.
  • To provide complete and accurate information to the hospital management during employment process.
  • To learn and follow safety rules and practices that has been established for the job position. Employer can’t discipline the employee for willful violations of safety rules or standard. Every employee has to comply with safety standards & protocols; wear proper masks & follow hand hygiene; report unsafe & hazardous work conditions to the supervisor; report the job related injuries; and seek treatment promptly.
  • To maintain confidentiality. Employees should not divulge confidential data/ secrets or any other valued information gained during the employment to any other individual or institution while in service or even after leaving the service.
  • To treat patients , patients relatives, clients, co-workers with respect and dignity.
  • To understand and adhere to patients right and responsibilities.
  • To report for duty on time.
  • Employee represents the hospital, so they should behave professionally on & off the job and should come in descent formal clothing. Employees should be strictly prohibited for consuming any kind of toxic substances (tobacco, pan masala, or alcohol) on and off their job.
  • To avail leave after sanctioning it from HOD & intimation to HR department.
  • To use mobile phone of the hospital for official purpose only.
  • Not to interfere or misuse of any material resources provided by the hospital. To ensure office stationary is minimally used and not misused. To switch off Fan/A.C/Light Computer etc. while leaving the work place.
  • To accept, where applicable, adoption to the environment to ensure a safe and secure stay in the hospital for self ,co-workers, patients and others.
  • To follow the dress code policy of the institute.
  • To inform HR department in writing if there is any change in the permanent/ local address.
  • To mark the attendance daily in the biometric machine at the time of arrival and departure from the institute.
  • To report immediately to the hospital management or HR about untoward incident, dangerous unsafe practice, any king of malpractice or corruption and any type of harassment.
  • Employee should not put the organization in any legal or financial trouble due to their off-the –job behavior.
  • All the staff members should enroll their bio metric punching (in and out) on daily basis.

 

Alumni Association

  • Any Student who successfully obtains any degree/diploma from the college becomes a life member of association.
  • The request for membership shall be made in the application form approved by the General Body and should be duly filled and signed by the applicant.
  • The membership shall be Life Membership.
  • Meetings of executive committee members shall be convened quarterly and at least one-third of the members of executive should be present. In the absence of the President, the Vice-President shall preside over the meetings of the General Body / Executive Committee.
  • Seven day notice shall ordinarily be given for all meetings of the General Body/ Executive Committee. The notice of the General Body meeting shall be communicated electronically to all members.
  • All decisions shall be on the basis of majority of votes. In case of equality of votes, the President of the meeting shall have to cast a vote and matters of dispute shall be referred to the patron and his / her decision shall be final and binding on all parties.
  • The General Secretary shall be responsible for filing of annual Reports of Association with the Registrar of Societies after every Annual and other Special General Meetings, Financial Statements with the Income Tax Officer, and such other requirements.
  • Any member showing dishonest intention, disobedience of the laws, bad faith or gross negligence will discharged from his/her duties or action.
  • The Association may receive funds, donations, and financial assistance from any non-political source for the furtherance of its objective.
  • All the finical funding received on behalf of the Association shall be placed in the name of the Alumni Association.
  • An account to be maintained in a bank to be approved by the Executive Committee and all the received funding will be deposited in it.
  • The Association’s financial year shall end on March 31st. The Executive Committee shall direct the accounts atleast once a year by the auditor appointed by the General Body at the Annual General Meeting.
  • The Executive Committee shall determine the expenditure, which is necessary to carry on the affairs of the Association and is authorized to incur such expenditure. In this connection, within 30 days of the Annual General Body meeting, a meeting of the Executive Committee will be held with the Patron of the Association in which a Performa of a major activities for the coming year will be discussed and finalized, including budgetary allocation.
  • The Patron shall preside over this meeting. Once the budget has been approved, the responsibility for proper utilization of funds will be that of the President.  The President may seek the advice of the Patron, if necessary.
  • Every year credit and debit statements will be submitted by the executive committee to the patron.

Annual Awards Committee

  • Annual awards are given every year and all the interested faculty members are encouraged for the applying in the procedure with submission of hardcopies of all the achievements.
  • The Performa for the applicants is circulated one month before the ceremony and a candidate who has received the award in two consecutive years cannot apply again.
  • Award for the best performing department depends on number of research projects, pubmed publication and awards from the recognized bodies will be considered.
  • The validity of the claims will be evaluated by the three member committee by quantitatively the applications. The weightage for each evaluation criterion is mentioned in the application forms.
  • The awards will be given under the following categories
    • Best emerging talent
    • Best performer
    • Best department
    • Best non teaching staff

Condemnation Committee

  • The condemnation of items is to be carried out by the committee twice and physical verification of the stock once in a year.
  • All departments have to provide the details of items to be condemned in the prescribed format mentioning the make serial number year of procurement reason for condemnation along with duly certified by the technical expert
  • After verifying the particular item the condemnation committee chairperson has to sign the list and a copy is to be submitted committee chairperson and the condemned item are collected in the store for the disposal according to management’s policies.
  • The physical verification of the stock should include all the non consumable items. The equipments/ item entry should be checked from the stock book and physical verification is to be done for the count and serial numbers.
  • If any discrepancies are found in the stock a remark of the department incharge / HOD should be obtained and the report submitted to the Dean, VSPM DCRC
  • The committee meetings should be held twice in a year to decide the schedule for condemnation and physical verification of the stock
  • A detailed Annual report of the condemned items is submitted is to the Dean office for information and instructions.

Curriculum & Examination Committee

  1. As per the academic term session received from the university the committee prepares the clinical posting and theory timetables, internal assessment examination timetable, Summer and winter vacation schedules and yearly academic calendar for undergraduate BDS students of every batch (1st year to fourth year).
  2. Preparation of internal assessment theory exam timetable for MDS students.
  3. Monitoring the integration of innovative teaching learning techniques for the theory and practical timetables.
  4. Any grievances addressed to the committee are resolved after discussion in a meeting and required measures are taken.

Gender Harassment Committee

  • Meetings of the committee are conducted once in every six months and in cases of any registered complaint the meeting is conducted within eight days.
  • 50% of attendance of members is mandatory for the conduction of the meeting.
  • Names and contact numbers of the members of the committee are prominently displayed in the campus.
  • In cases of any grievance, the concerned person can directly approach the committee where the complaint is aptly addressed while maintaining the confidentiality.

PHD CELL Committee

  • Biannually meetings are conducted for all the PHD guides along with the committee members.
  • Committee mainly acts as a link between PhD scholars of the institute and MUHS Nashik.
  • It assists in conducting various research methodology and advanced training workshops for the PhD scholars in association with Post graduate cell.
  • Conduction and submission of biannually reports to the MUHS Nashikregarding PhD scholars research work progress.

Academic Audit Committee

  • To motivate each department to compile and verify data of the department & each individual faculty in that department.
  • To save the collected data in hard copy and soft copy for future reference
  • To motivate each department to conduct SWOT analysis and take necessary action wherever required.
  • The committee conducts meetings biannually for compilation and verification of collected data with Departmental representatives and core committee members.
  • To publish the summarized data in annual Report.

Admission committee and Admission grievance committee

  • Admission committee is formed by the head of institution as per the directions of DMER and CET cell Mumbai, the authority through which admissions are regulated.
  • The admission committee entrusted with the responsibility of undergraduate and postgraduate admissions with transparency and impartiality, strictly as per the directions and notifications received from DMER and CET cell Mumbai.
  • All notifications are displayed on college website.
  • Committee holds the responsibility of scrutiny of all original documents by its members during admission process.
  • First and second round admission are done as per lists of selected candidates received, and numbers of vacancies left over are informed to CET cell.
  • Mop up round and institutional level admissions are also carried out as per instructions received from DMER and CET cell
  • Merit list of students and selection lists of students are displayed on college website on time and on date as per instructions received from DMER and CET cell.
  • Grievances arising during admission process are to be duly addressed by committee and resolved. In case solution to the problem is not possible at committee level then the matter is put forth to the observer appointed by CET cell.
  • At the end of admission process the committee has to submit report to the head of institution.

INFECTION CONTROL COMMITTEE

  • Committee holds meetings quarterly.
  • The committee monitors activities for sterilization protocol, fumigation process, needle sick injury and use of PPE.
  • Committee stringently scrutinizes all the departments to follow the Biomedical Waste (BMW) management as per the standard guidelines.
  • Committee also takes care of sensitizing all the supporting staff regarding Bio Medical Waste management, autoclaving, fumigation, needle stick injury and time to time vaccination by conduction of appropriate workshops.
  • Students are encouraged to use PPE while working in the clinics and made aware of standard infection control protocols and the committee also assures proper vaccination of all the students before their exposure to the clinical postings.
  • All the hospital staff is advised to follow rules and regulations mentioned in the patient safety manual.

Institutional Ethics Committee

  1. IEC will review and approve all types of research proposals involving human participants with a view to safeguard the dignity, rights, safety and well being of actual or potential research participants. The goal of the research, however important, should never be permitted to override the health and well being of the research subject
  2. The research protocol should be submitted in the prescribed format of the IEC in triplicate along with the suggested enclosures till the 7th of every month.
  3. IEC meetings are scheduled once monthly, including 2 meetings for approval of synopsis of final dissertation of first year PG students.
  4. Synopsis presentation of dissertation topics of PhD scholars also carried out before the submission to MUHS University, Nashik.
  5. Subject experts are invited to enrich and validate the research protocol whenever required.
  6. According to committee decision, all research projects in the institution are undertaken only after written approval from the IEC. It is mandatory that all research projects by staff, PhD scholars, PG, UG students and interns should be approved by the IEC.
  7. The principal investigator of the research project has to give brief audio-visual presentation of the research project.
  8. Certificate of the approval of the research project is issued to the principal investigator.
  9. The ongoing research projects are reviewed at regular intervals.
  10. The principal investigator has to provide a justification if the research project is not completed in the time period mentioned in the synopsis.
  11. All research documents are preserved for a minimum of 5 years after completion of the study. A completed report of the research project has to be submitted to the IEC of all completed research projects in the departments.
  12. The IEC will take care that all the cardinal principles of research ethics viz. Autonomy, Beneficence, Non-maleficence and Justice. For this purpose, it will look into the aspect of informed consent process, risk benefit ratio, distribution of burden and benefit and provisions for appropriate compensation whatever required.
  13. It will review the proposals before start of the studies as well as monitor the research throughout the study until and after completion by examining the annual report and final reports.
  14. The committee will also examine whether all regulatory requirements and laws are compiled with or not. Institutional ethics committee of Dental College and Research Centre, Nagpur functions as per Schedule ‘Y’ & ICH & GCP (International Council of Harmonization and Good Clinical Practices) guide lines

RESEARCH REVIEW BOARD

    • The objective of this is to contribute to the effective functioning of the Research
review board at the VSPM’S Dental College and Research Centre, Nagpur so that a consistent review mechanism for health and biomedical research is put in place for all proposals dealt by the Committee.
    • All staff members and students have to submit application in prescribed format to the
research review board to avail grants.
    • The research review board also reviews research protocols for short term and long
term projects submitted by staff members, PG students, UG students and interns on a monthly basis.
  • The synopsis presentation for final dissertation of PG students and PhD scholars is carried out as per the curriculum.
  • The revised research policy was submitted in 2016 which included various grants as follows,
    1. Faculty
      • Conference Grant
      • Overseas travel Grant
      • Publication incentives
      • Annual study allowance
    2. PG students
      • PG students’ research allowance
      • PG thesis research allowance
    3. UG students
      • UG students’ research allowance
    4. Collaborative project grant
    5. RD innovation fund for clinical/academic research and development

INTERNS MONITORING COMMITTEE

  • Meetings are conducted quarterly and as and when required.
  • This committee guides interns regarding departmental work and clinical exposure.
  • The committee works towards developing interest among underachiever interns.
  • It also conducts various academic activities for the interns. It also emphasizes on improving the services to the patients by the interns.
  • Committee is responsible for maintenance of discipline of interns. In case of misconduct, disciplinary action in terms of extension of postings is initiated.
  • Intern’s orientation programme at beginning of session regarding attendance, patient works and extracurricular activities is conducted.
  • Interns are expected to show courtesy and respect for their fellow students, teachers , patients.

Student Council

  • As per guidelines of MUHS Nashik, the institution has a structured Student Council for active participation of the students in various academic and non academic including other activities.
  • Student Council is responsible for the various recreational activities throughout the year. It is constituted every year and plays an integral part.
  • Students as state holders actively participate in decision making as representative in various committee.
  • They actively participate in these committee meetings, and play a pivotal role in decision making.
  • In Anti-ragging committee the members of the committee include a senior and a junior student who observe misconduct amongst students in classroom as well as at other places. Any such issues are brought to the notice of higher authorities and hence prevent untoward happening.
  • In Grievance Redressal cell, Library committee and Curriculum and time Table committee, student representatives put forth their problems regarding academics or personal issues in front of the respective committee heads and collectively solve the issues.
  • Being a member of Gender equity and Harassment Committee it helps to increasethe sensitivity towards gender based violence and awareness.
  • In College council committee student representatives discuss issues related to academics, curricular and co-curricular activities .This committee acts as a channel between the authorities and the student.
  • Student Council discusses issues of concern and undertakes issues that benefit college as well as the community on a larger scale. It fosters an environment which is conducive to educational and personal development of an individual including long lasting friendship and empathy for fellow batch mates. This council is supervised by faculty members who enhance communication between faculty, students and the higher authorities. It is a blend of the best in academics and extra-curricular activities
  • Student council is involved in various activities like scientific, workshops, annual gathering and various cultural events. The management supports the student council financially for any upcoming events of the institution. Various problems faced by students are put forward in the students’grievance cell and where it is discussed and put forward in the student council cell for the further suggestions and actions.
 

STUDENTS GRIEVANCE COMMITTEE

A Grievance committee should be constituted for the Redressal of the problems reported by the students of the College with the:

  • Upholding the dignity of the College by ensuring strife free atmosphere in the College through promoting cordial relationship of students and teachers.
  • Encouraging the students to express their grievances / problems freely and frankly, without any fear of being victimized.
  • Suggestion / complaint Box is installed in front of the Administrative Block in which the student, who want to remain anonymous, put in writing their grievances and their suggestions for improving the Academics / Administration in the College.
  • Advising Interns/students of the College to respect the right and dignity of one another and show utmost restraint and patience whenever any occasion of conflict arises.
  • Advising all staffs to be affectionate to the students and not behave in a vindictive manner towards any of them for any reason.
  • Any violation of disciplinary rules should be urgently brought to the notice of the Dean.
  • The grievances will be attended promptly on receipt in written format from the students.
  • The committee formally will review all grievances and will act accordingly as per the Institute Policy.
  • The committee will give report to the Dean about the grievances attended to and the number of pending grievances, if any, which require direction and guidance from the higher authorities/Dean.

NSS COMMITTEE

  • Committee is formed by the head of the institution as per the directions of director student’s welfare MUHS Nasik.
  • Committee entrusts with the responsibility of registration of student volunteers from institution and submission of their names to the university.
  • Committee holds responsibility of carrying out social activities by the NSS volunteers as per the communications received from social welfare department MUHS Nasik.
  • Every year committee conducts regular and special activity camps at rural places.
 

PATIENTS CARE COMMITTEE

  • Committee is formed by the head of the institution for the evaluating the services rendered by the institution.
  • Committee entrusted with the responsibility of coordinating with all departments to improve patients care.
  • Committee holds responsibility of solving patients related grievances /suggestions/appreciations.
  • Committee conducts meetings with departmental representatives to discuss treatment related issues.

HOSPITAL RECORDS/STATISTIC COMMITTEE

  • Committee is formed by the head of the institution for the maintenance and keeping hospital records.
  • Committee entrusted with the responsibility of registration of the patients and their information as per the directions of DCI.
  • Committee maintains annual statistics of the patient’s data.
  • Committee gives directions to registration department to maintain all data in software provided by the IT department.
  • Committee discuses and suggests appropriate measures so as to improve patients flow to the institution.

VISA COMMITTEE

  • The committee holds meeting s thrice a year.
  • The guidelines and schedule for the yearly activity is formulated and circulated in the beginning of the academic year.
  • The presenting department is supposed to submit a soft copy of the case presentation in word format at least 1 week prior to the date of the activity.
  • Students are encouraged to discuss the case after the presentation.
  • Certificate of participation is awarded after the presentation.
  • All the case presentations of a particular year are compiled by the VISA committee and a booklet is published.